Utilities Inventory Clerk & GIS Technician

City Of Gainesville

Gainesville, Texas

Employee will perform a wide variety of inventory and parts management, general clerical and maintenance duties; and provide professional, effective, and efficient service assistance the department, other divisions and departments.


  • Receives general supervision from Public Works Administrative Assistant/Office Supervisor and the Utilities Supervisor.
  • Exercises no supervision.

Duties and responsibilities may include, but are not limited to, the following:

Essential Functions:

  • Inventory all department equipment and supplies on a weekly basis.
  • Obtain bid information for parts needed for storeroom facilities.
  • Review receiving reports, requisitions, purchase orders and invoices for accuracy of information.
  • Answer and screen telephone calls and visitors for the Public Works Department; relay messages to staff out in the field as necessary.
  • Stock parts in proper place.
  • Stock crew trucks as needed.
  • Perform bookkeeping activities as required.
  • Maintain shop supplies and materials; ensure that appropriate levels of shop supplies and materials remain in stock.
  • Maintain organization and cleanliness of storeroom areas.
  • Communicate with the Utilities Supervisor on all issues that would affect the Utilities Department.
  • Deliver parts to crews out in the field as needed.
  • Perform technical tasks in creating, updating and maintaining the City’s Geographic Information System (GIS).
  • Promote and use the expansion of GIS.
  • Coordinate GIS activities among departments and outside agencies.
  • Assess GIS application/integration needs.
  • Compose, edit, and produce maps, reports, technical illustrations, and generic database inquiries to both internal and external customers.
  • Maintain map layers; load, review, update, verify and maintain digital maps by the City’s consultants and others.
  • Participate with local GIS technical committees, public agencies, and other organizations to share system resources.
  • Design and manage all geographic relational databases focusing on customer service and convenience to internal and external customers.
  • Operate multiple types of GIS equipment.
  • Respond to technical support for GIS outside of normal working hours.
  • Perform related duties as assigned.

Additional Duties:

  • Assist with customer service as needed.
  • Grounds maintenance at the Public Works Building and adjacent City properties to include, but not limited to:
    mowing, weed-eating, trimming, edging, and trash pick-up of approximately four (4) acres.
  • Perform related duties as assigned.


Knowledge of:

  • Modern office procedures, methods and equipment.
  • Basic report preparation.
  • Principles and procedures of record keeping.
  • Department policies and procedures.
  • Basic bookkeeping practices.
  • Inventory control practices and techniques.
  • Storeroom facilities maintenance.
  • Basic mathematics as applied to bookkeeping.
  • English usage, spelling, grammar and punctuation.
  • Proper public contact and telephone etiquette.
  • Mapping and related graphics.
  • Experience with ESRI’s ArcInfo and related products/extensions.
  • Proficiency with Microsoft Office applications.
  • Advanced knowledge of GIS concepts, design methods, procedures, techniques and methodologies.
  • Modern office procedures, methods and equipment.
  • Basic report preparation

Ability to:

  • Prepare clear and accurate documents and reports.
  • Prioritize and organize various assignments in order to produce efficient results.
  • Research a variety of information.
  • Understand, communicate and follow written and oral instructions.
  • Establish and maintain cooperative-working relationships with those contacted in the course of work.
  • Search files and records quickly and accurately.
  • Work independently in the absence of supervision.
  • Provide appropriate responses to inquiries from department head and staff.
  • Operate a forklift and other equipment used to load and unload inventory.
  • Operate and maintain yard equipment such as riding lawn mowers, weed-eaters, etc.
  • Observe all safety rules and regulations; practice safe working procedures.
  • Communicate effectively in a professional manner both verbally and in writing.
  • Read and comprehend technical plans specifications.
  • Print maps and provide mapping information to both internal and external customers.
  • Respond off-duty for technical support as assigned by department.
  • Prepare clear and accurate documents and reports.

Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:


Two years of increasingly responsible shop and maintenance or a related field. Experience in inventory control using a computer system is preferred. GIS training and experience required.

Equivalent to the completion of the twelfth grade with additional training or courses in clerical or related work.

Possession of a valid driver's license.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Regularly required to walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear.
  • Frequently is required to site and stoop, kneel, crouch, or crawl.
  • Frequently required to stand.
  • Regularly required to talk and hear.
  • Occasionally lift and/or move up to 100 pounds.
  • Specific vision abilities required by this job include close vision; ability to adjust vision, peripheral vision, depth perception and distance vision.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

  • Regularly works inside but frequently works outside as well and exposed to outside weather conditions and fumes.
  • The noise level in the inside work environment is usually moderate.
  • The noise level in the outside work environment is usually loud.
  • Must have ability to maintain concentration in the midst of interruptions and background noise.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
This job description is not an employment agreement, contact agreement, or contract. Management has exclusive right to alter this job description at any time without notice.



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Category GIS Technician