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Utility Coordinator I/II/III

City of Lancaster

Lancaster,  California

*Utility Coordinator I/II/IIISalary / Pay Rate: $5,071 - 6,762 per monthJob Type: Full TimePost Date: 01/29/2020 10:50 AMExpire Date: 02/14/2020 11:59 AMJob Application: COL - Employment Application - as of 12-2018 - Additional Question

 The City of Lancaster is looking for a Coordinator to join our Utility Services team, in our Development Services Department. This role will be filled as a Coordinator I, II, or III, based on the candidate’s experience, knowledge, skills, and abilities. The job posting is broken down below by level of responsibilities and qualifications. Please note, in order to qualify for a Coordinator II, you must have at least one required certification listed below; and, in order to qualify for the Coordinator III level, you must possess a minimum of two listed certifications.

Position:                Utility Coordinator I

Department:          Development Services – Utility Services

Salary:                   $5,071.00 – 6,762.00 Monthly

                               Exempt – Not Overtime Eligible

                               Benefits eligible & 401(a) payment equal to 3% of base salary.

DEFINITION:

Under general supervision, assists the Senior Manager with planning, organizing, developing, recommending, evaluating, and implementing events, programs, processes, procedures, and products. This is the working level class in the Coordinator series. Employees in this class assist higher level program coordinators, management or supervisory/management staff members in various program tasks and projects covering a range of issues associated with program assignment. In addition, incumbents are assigned ongoing projects or areas of responsibility. Assignments are made under general supervision, allowing the incumbent latitude in managing and completing ongoing projects/assignments. Assignments and objectives are set for the employee and established work methods are to be followed. Employee has some flexibility in the selection of steps and timing of a work process. Work review is occasional during progress and upon completion. Normally, the employee is responsible for handling routine work problems and the satisfactory achievement of specified objectives. On occasion, the Utility Coordinator may be required to supervisor staff.

EXAMPLE OF DUTIES & RESPONSIBILITIES:

Duties may include, but are not limited to, the following:

  • Coordinates, promotes, administers, and evaluates activities for the Development Services Department.
  • Assists in the development and implementation of goals, objectives, policies and priorities to assure maximum effectiveness and efficiency.
  • Project management related activities to include contract administration, monitoring and proactive involvement in the overall project development process.
  • Perform legal and technical review analysis of schematics, utility adjustment plans and cost estimates, maps, surveys, field notes, property descriptions, titles and deeds.
  • Monitors the installation, adjustment, relocation or removal of utilities.
  • Assists in the preparation and tracking of grant applications and sponsorship initiatives. 
  • Processes payroll data and registration program implementation information.
  • Assists in the preparation of the budget and purchasing activities and monitors expenditures.
  • Assists with administering performance and rental contracts.
  • Develops schedules for facilities, transportation, and appropriate activity supervision.  
  • Prepares a variety of reports and maintain records.
  • Responds to requests or makes appropriate referrals verbally and through email.
  • Maintains positive working relationships with City employees, contract workers, community groups, agencies, school officials, the media, and the public.
  • Performs other related duties as assigned.

JOB REQUIREMENTS:

Knowledge of:

  • Experience with the design, estimating, and relocation of public and private utilities to include electric, telecom, pipelines, etc.
  • Review utility construction plans and coordinate relocations to meet client schedules
  • Familiar with standard procedures relative to utility planning, construction and engineering fundamentals.
  • Strong communication, organizational skills, and attention to detail
  • Basic mathematical fundamentals
  • Prepares and maintains records, files and reports

CORE COMPETENCIES:

  • Put people first.
  • Be visionary.
  • Be an ambassador for Lancaster.
  • Examine the long-term fiscal impact.
  • Generate value from within the core.
  • Focus on analysis over process.
  • Build for resiliency and adaptation.
  • View economic development as an opportunity to enhance quality of life.
  • Incorporate technology to increase efficiency and effectiveness.
  • Create community brand and neighborhood identity. 

MINIMUM QUALIFICATIONS/ REQUIREMENTS:

Experience/Education:

  • Bachelor's Degree, with emphasis in Business, Public Administration, Recreation or closely related field; two (2) years of experience in the field; OR any equivalent combination of education and work experience.
  • Possession of a valid CA driver’s license

DESIRED CERTIFICATIONS:

  • Geographic Information Systems (GIS) Certification
  • Computer Aided Drafting Certification (CAD)
  • Pipeline Assessment Certification Program (PACP) 

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

  • Work is performed primarily in a standard office environment with some travel to different sites; incumbents will be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.
  • Primary functions require sufficient physical ability and mobility to work in an office setting:
    • To stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
  • Work is also performed outdoors and requires the ability to:
    • Withstand the heat and cold of the elements, walk moderate distances and work for long periods

Vision requirements:

  • See in the normal visual range with or without correction.

Hearing:

  • Hear in the normal audio range with or without correction. 

 *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Position:              Utility Coordinator II

Department:        Development Services – Utility Services

Salary:                 $5,705.00 – 7,607.00 Monthly

                             Exempt – Not Overtime Eligible

                             Benefits eligible & 401(a) payment equal to 3% of base salary.

DEFINITION:

This is the journey level class in the Coordinator series. Positions in this class are typically filled by advancement from the lower level Coordinator I class or when filled from outside, required prior program management experience. Appointment to this class requires that the employee be performing the full range of duties for the class and meet the qualification standards for this class. A Coordinator II works under limited supervision and is expected to perform the full range of analytical work requiring complete knowledge of program requirements. Work assigned to this class is distinguished from the level I by the greater complexity of assignments received, broader range of duties and the greater independence with which an incumbent is expected to operate. This class is distinguished from the Coordinator I class by incumbent's ability to take responsibility for moderately complex programs or to provide support to a Coordinator III in the more complex programs. Typically, a Coordinator I would provide support to a Coordinator III. The Coordinator II may be requires to supervise staff.

EXAMPLE OF DUTIES & RESPONSIBILITIES:

Duties may include, but are not limited to, the following:

  • Plans, organizes, directs, coordinates and evaluates the activities of assigned program; assigns and coordinates work; evaluates the performance of subordinates and recommends disciplinary action.
  • Evaluates program needs and develops an effective program; develops procedures within areas of responsibility and instruction materials to assist in accomplishing program goals.
  • Prepares and submits budget requests for the program; estimates future needs of the program in terms of personnel, equipment, supplies and space; consults with superiors on priorities and availability of funding and other sources; develops grant proposals and other fund-raising programs; monitors expenditures; may negotiate contracts with subcontractors.
  • Directs contract procurement including developing requests for proposals, reviewing proposals, recommending funding allocations, and negotiating contracts; manages program planning, budget operations
  • Makes oral and written presentations and reports to funding agencies, elected officials, private and public organizations; conducts labor market analyses and employment research
  • Develops effective public participation strategies and activities and establishes effective working relationships with community groups or representatives, or agencies related to or affected by the activities of the assigned program; makes presentations to community groups, or participates on committees and task forces to interpret/exchange information and to assure cooperation in achieving goals.
  • Conducts needs assessments, research and analyzes statistical and other data; makes recommendations on administrative and operational problems, policies and procedures.
  • Assists in the recruitment and selection of interns and volunteers; represents the City in the community and at interdepartmental, inter-agency and professional meetings

JOB REQUIREMENTS:

Knowledge and experience of:

  • Design, estimating, and relocation of public and private utilities to include electric, telecom, pipelines, etc.
  • Review utility construction plans and coordinate relocations to meet client schedules.
  • Familiar with standard procedures relative to utility planning, construction and engineering fundamentals.
  • Strong communication, organizational skills, and attention to detail.
  • Strong mathematical fundamentals.
  • Prepares, organizes, and maintains records, files and reports.

CORE COMPETENCIES:

  • Put people first.
  • Be visionary.
  • Be an ambassador for Lancaster.
  • Examine the long-term fiscal impact.
  • Generate value from within the core.
  • Focus on analysis over process.
  • Build for resiliency and adaptation.
  • View economic development as an opportunity to enhance quality of life.
  • Incorporate technology to increase efficiency and effectiveness.
  • Create community brand and neighborhood identity.

MINIMUM QUALIFICATIONS:

Experience/Education:

  • Bachelor's Degree, with emphasis in Business, Public Administration, Recreation or closely related field; 5 five (5) years of experience in the field; OR any equivalent combination of education and work experience.
  • Possession of a valid CA driver’s license

DESIRED CERTIFICATIONS (must have at least one of the following):

  • Geographic Information Systems (GIS) Certification
  • Computer Aided Drafting Certification (CAD)
  • Pipeline Assessment Certification Program (PACP) 

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

  • Work is performed primarily in a standard office environment with some travel to different sites; incumbents will be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.
  • Primary functions require sufficient physical ability and mobility to work in an office setting:
    • To stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
  • Work is also performed outdoors and requires the ability to:
    • Withstand the heat and cold of the elements, walk moderate distances and work for long periods 

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

  • Work is performed primarily in a standard office environment with some travel to different sites; incumbents will be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.
  • Primary functions require sufficient physical ability and mobility to work in an office setting:
    • To stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
  • Work is also performed outdoors and requires the ability to:
  • Withstand the heat and cold of the elements, walk moderate distances and work for long periods

Vision requirements:

  • See in the normal visual range with or without correction.

Hearing:

  • Hear in the normal audio range with or without correction.

*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Position:                Utility Coordinator III

Department:          Development Services – Utility Services

Salary:                   $6,339.00 – 8,452.00 Monthly

Non-Exempt – Overtime Eligible

                               Benefits eligible & 401(a) payment equal to 3% of base salary.

DEFINITION:

This is the advanced journey level class in the Coordinator series. Incumbents provide advanced program management and professional assistance in planning, developing, directing and coordinating complex programs and projects either directly or through assigned staff. This class is distinguished from the Coordinator II by the difficulty and complexity of work performed, responsibility over the development and/or administration of a significant, complex and sensitive program. This class also requires the use of a high degree of independent judgment in making decisions. In addition, incumbents in this class are required to supervise professional level staff on a regular and continuing basis.

EXAMPLE OF DUTIES & RESPONSIBILITIES:

Duties may include, but are not limited to, the following:

  • Plans, organizes, directs, coordinates and evaluates the activities of assigned program; assigns and coordinates work; evaluates the performance of subordinates and recommends disciplinary action.
  • Evaluates program needs and develops an effective program; develops procedures within areas of responsibility and instruction materials to assist in accomplishing program goals.
  • Prepares and submits budget requests for the program; estimates future needs of the program in terms of personnel, equipment, supplies and space; consults with superiors on priorities and availability of funding and other sources; develops grant proposals and other fund-raising programs; monitors expenditures; may negotiate contracts with subcontractors.
  • Directs contract procurement including developing requests for proposals, reviewing proposals, recommending funding allocations, and negotiating contracts; manages program planning, budget operations
  • Makes oral and written presentations and reports to funding agencies, elected officials, private and public organizations; conducts labor market analyses and employment research
  • Develops effective public participation strategies and activities and establishes effective working relationships with community groups or representatives, or agencies related to or affected by the activities of the assigned program; makes presentations to community groups, or participates on committees and task forces to interpret/exchange information and to assure cooperation in achieving goals.
  • Performs activities necessary to facilitate development of City and community partnerships and collaborative efforts; provides staff support to community-based planning coalitions and committees.
  • Maintains up-to-date knowledge of federal, state and local laws, regulations, and policies, procedures that govern program operations; disseminates knowledge to staff and ensures compliance on a continuous basis.
  • Prepares analytical papers, publications, newsletters, planning documents and administrative reports; assists in the development of goals, objectives, policies and procedures; investigates, interprets, analyzes and prepares recommendations in relation to proposals for new programs, grants and/or services; analyzes, interprets and explains City policies and procedures; confers with members of the public to explain procedures and policies; investigates and prepares reports on specific requests and complaints pertaining to assigned program.
  • Researches and writes request for proposals; evaluates and recommends on the acceptance of proposals; assembles, monitors and facilitates peer panels to review and recommend on proposals.
  • Conducts needs assessments, research and analyzes statistical and other data; makes recommendations on administrative and operational problems, policies and procedures.

Assists in the recruitment and selection of interns and volunteers; represents the City in the community and at interdepartmental, interagency and professional meetings.

JOB REQUIREMENTS:

Knowledge of:

  • Extensive experience with the design, estimation, and relocation of public and private utilities to include electric, telecom, pipelines, etc.
  • Review utility construction plans and coordinate relocations to meet client schedules
  • Familiar with standard procedures relative to utility planning, construction and engineering fundamentals.
  • Strong communication, organizational skills, and attention to detail
  • Advanced mathematical fundamentals.
  • Prepares and maintains records, files and reports.

CORE COMPETENCIES:

  • Put people first.
  • Be visionary.
  • Be an ambassador for Lancaster.
  • Examine the long-term fiscal impact.
  • Generate value from within the core.
  • Focus on analysis over process.
  • Build for resiliency and adaptation.
  • View economic development as an opportunity to enhance quality of life.
  • Incorporate technology to increase efficiency and effectiveness.
  • Create community brand and neighborhood identity.

MINIMUM QUALIFICATIONS:

Experience/Education:

  • Bachelor's Degree, with emphasis in Business, Public Administration, Recreation or closely related field; eight (8) years of experience in the field; OR any equivalent combination of education and work experience.
  • Possession of a valid CA driver’s license

REQUIRED CERTFICATIONS:

  • Geographic Information Systems (GIS) Certification
  • Computer Aided Drafting Certification (CAD)
  • Pipeline Assessment Certification Program (PACP) 

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

  • Work is performed primarily in a standard office environment with some travel to different sites; incumbents will be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.
  • Primary functions require sufficient physical ability and mobility to work in an office setting:
    • To stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
  • Work is also performed outdoors and requires the ability to:
  • Withstand the heat and cold of the elements, walk moderate distances and work for long periods

Vision requirements:

  • See in the normal visual range with or without correction. 

Hearing:

  • Hear in the normal audio range with or without correction.

*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. 

The City of Lancaster is an EEO employer.



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