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GIS Technician/Office Assistant

Johnson County Iowa

Iowa City,  Iowa
GIS Technician

Under supervision, performs tasks requiring judgment to prepare and update digital maps and their associated databases within and using the Johnson County Geographic Information System (GIS). Performs specialized property records and tax assessment work; reviews and processes the transfer of deeds and other real estate documents. Provides general office clerical support assisting customers, answering phones, filing, entering data, and performing related office tasks.

Knowledge of & Ability to:

  • ESRI's AcrGIS Desktop Software
  • General office practices and procedures
  • Legal documents related to real estate transactions
  • Legal requirements for homestead and military exemptions
  • English language to include grammar, spelling, sentence structure, vocabulary, punctuation and proofreading skills

Ability to:

  • Learn, apply, and articulate applicable laws, departmental policies and procedures
  • Represent Johnson County and perform duties in a professional, responsible and trustworthy manner
  • Operate computer software such as ArcGIS (Geogear and Agland extensions), Microsoft Office Suite, Incode, CAMAvision, and SQL.
  • Research, analyze, extract data from maps and other legal documents
  • Read and interpret real estate maps
  • Present information and explain concepts clearly, logically, with precision in verbal, written and graphical form, and in a manner understood by end users
  • Recommend, learn and implement new GIS technology including hardware, software, policies, standards and data application
  • Provide customer service that is courteous and responsive
  • Maintain confidentiality and security of information as appropriate
  • Interact effectively with persons from widely divergent backgrounds, interests and points of view
  • Be detail oriented when working with documents and information
  • Keep accurate, complete, and organized records
  • Perform clerical tasks with a high degree of speed and accuracy
  • Organize and prioritize multiple tasks
  • Establish and maintain effective working relationships with coworkers and members of the public
  • Use a computer for the purposes of geographic data maintenance, spreadsheets, word processing, email, e-filing, and Internet
  • Operate common office equipment such as calculator, copier, multi-line phone system, scanner and projector
  • Handle low to moderate levels of stress, meet deadlines and solve problems appropriate to the position
  • Follow oral and written instructions
  • Sufficient vision which permits moderate to heavy production and review of a wide variety of materials both in electronic and hard copy forms
  • Have sufficient personal mobility to complete field work at various county facilities and other locations
  • Have sufficient manual dexterity to make handwritten notations and which permits moderate to heavy use of a keyboard and mouse
  • Have clarity of speech, writing and hearing which permit effective communication
  • Sit, stand, walk, stoop, kneel, crouch, squat, bend, twist and reach as needed
  • Occasionally lift, push, pull, and/or carry up to 25 pounds

Minimum Education, Training and Experience & Special Requirements:
High school graduate or equivalent AND at least two (2) years of job related GIS experience or college coursework OR any equivalent combination of education and experience which provides the knowledge, skills, and abilities necessary to perform the work.

Special requirements: Must pass background check. Valid driver's license and insurable under county liability coverage. May also require use of private vehicle for official business.

Specific Duties:

To be performed satisfactorily with or without reasonable accommodation

  • The following duties are normal for this position. These are not construed as exclusive or all inclusive. Other duties may be required and assigned.
  • Responds to inquiries, assists the general public and professionals regarding property legal descriptions, lot size, valuations, taxes, ownership and property addresses, tax parcels, plat maps, office policies and procedures.
  • Enters data utilizing specific software applications.
  • Verifies the accurate description of records provided to county offices that pertain to the parcel base of the county.
  • Resolves possible discrepancies between the real estate assessment records and recorded documents.
  • Files and reviews various tax credits including tracking sales, processes and transferring deeds for property ownership.
  • Facilitates new condo documentation for developers and attorneys.
  • Processes correspondence, documents, memos, tables, and family farm credit exemption forms.
  • Reviews legal documents (e.g., warranty deeds, quit claim deeds, contracts, condemnations, etc.); identifies location of parcel designated in the legal description utilizing real estate computer system; determines action necessary to update real estate file including owner changes, and parcel division, return to, or removal from tax rolls.
  • Traces routine chains of title to determine ownership of property using coding knowledge.
  • Reviews, verifies and/or researches information submitted by taxpayers for accuracy.
  • Identifies legal descriptions, UPC Codes, real and personal properties, deeds, split and combinations and various file folder documents for input relating to valuation or sale of property.
  • Maintains filing systems for paper and electronic documents.
  • Participates in training, educational opportunities and work-related meetings as requested.
  • Performs all work duties and activities in accordance with County policies, procedures, and safety practices.
  • Attends work regularly at the designated place and time.

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